Get your Management Price Per Unit
The number of residential units plays a part in our price quote but other factors are important too. We need to understand what association responsibilities are spelled out in the documents because every set of documents are different. Minimally we need to know what common elements are included, extent of maintenance required and the level of services expected by homeowners.
Understand your Standard Services
Sentry’s full service contract includes:
Get a tenured Community Manager
Sentry has been in the community management business since 1975. Managers average 8+ years in tenure, one of the most experienced workforces in the industry.
Know if you have any Formal or Informal Relationships with Vendors
Sentry Management is solely a community management firm. We have no affiliations or ownership positions with any other business or service that may be purchased by an association.
Know how much and what types of Insurance Coverage your firm carries
Sentry carries worker’s compensation, employee practices, property, vehicle, fraud/theft, liability policies, including $3 million bond and $10 million in umbrella coverage. Sentry is willing to share our certificate of insurance, so boards can make ‘apples-to-apples’ comparisons.
Make sure all Fees and Costs will be fully disclosed
You will never be surprised by an additional charge that is not revealed in the contract. Nothing is vaguely written or open-ended in our standard agreement.
Know how you handle the Administration of Financial and Accounting Matters
Sentry’s designation as an Accredited Management Organization® (AMO®) causes us to have separate, specialized accounting, collections and accounts payable functions. It guarantees transparency and the utmost integrity in handling your community’s funds.
Get a Proposal for Sentry Management Services
Simply provide us some basic information on this form, and someone will be contacting you to quickly gather the information to prepare a custom proposal.
Use the CommunityPro Portal as a Board Member
Using the Board Support portal is easy and intuitive. We provide a tutorial that will orient you to the software – click here to download the guide to use CommunityPro PORTAL as a board member.
For Developers & Builders
Sentry Management’s Developer Services Division partners with homebuilders and developers to establish, manage, and transition new HOA and condominium communities — protecting your investment from the mapping phase through successful board turnover.
Sentry Developer Services Division ensures successful management of new communities from conception, to build-out and beyond.
| 50+ Years managing communities nationwide |
40+ Local offices across the country |
AMO® Accredited Management Organization — highest industry standard |
Why it matters
Most developers don’t bring in association management until communities are nearly built-out — and that’s where costly problems begin. Governing documents drafted without management input, assessment structures that don’t sustain long-term operations, and transitions that leave new boards unprepared. Sentry’s Developer Services Division was built to solve all of this, starting at the mapping and development phase, before a single governing document is recorded.
Our experienced team reviews maps, documents, and initial plans to identify potential problems before they become legal or financial liabilities — reducing your costs and setting the community up for long-term sustainability.
Our process
Our involvement ideally begins during the mapping and development phase — giving your team experienced support long before the first homeowner closes.
Phase 1 — Pre-Development
Governing document review & association structure
We review CC&Rs, bylaws, maps, and initial plans to identify structural problems before they’re recorded. We help establish assessment schedules, reserve fund requirements, and governance frameworks that set the community up for sustainable operations from day one.
Phase 2 — Build-Out & Sales
Developer-controlled period management
During the developer-controlled period, Sentry manages day-to-day association operations — financial management, vendor coordination, homeowner communications, and compliance — while you focus on sales and construction. We track land characteristics, sales projections, and community demographics to inform association decisions in real time.
Phase 3 — Turnover
Seamless transition to elected board control
Turnover is where developer liability peaks. Sentry facilitates an orderly, legally compliant transition to the elected association board — providing financial documentation, full records transfer, and board orientation through our Communities College training program. Boards that are well-prepared protect both the community and your reputation.
Phase 4 — Beyond Turnover
Long-term community management
Many communities continue with Sentry as their management partner after turnover. Continuity of the same local team — already familiar with your community’s history, vendors, and residents — is a competitive advantage for association boards and a quality signal for future home sales.
What’s included
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Governing Document Consultation
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Association Operations During Build-Out
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Turnover Facilitation
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Technology & Communication
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Community types
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Homeowners Associations (HOAs) Single-family and townhome communities, from small planned neighborhoods to large master-planned developments. |
Condominium Associations (COAs) New mid-rise and high-rise condominium developments, including common area and building systems oversight. |
Master-Planned Communities Large-scale developments with multiple sub-associations, commercial components, and complex phasing structures. |
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Community Development Districts (CDDs) Florida-specific special districts requiring specialized operational and compliance expertise. Sentry has managed CDDs since 1975. Florida Specialty |
Mixed-Use Communities Communities combining residential and commercial components — retail, hospitality, and live-work environments requiring integrated management. |
Co-operatives Co-op management for developers converting or constructing cooperative housing with specialized governance and financial structures. |
Sentry Management is an Accredited Management Organization® (AMO®) — the highest credential in community association management, awarded by the Institute of Real Estate Management. AMO® accreditation means your community meets the highest standards of financial security and professional ethics in the industry.
Talk to a Sentry Developer Services specialist. We serve 40+ markets nationwide and have managed new communities for more than 50 years. Let’s get your next project started right.
CommunityPro® is an easy way to make payments, access association documents, view account history, stay informed and more.
ACCREDITED MANAGEMENT ORGANIZATION® serving homeowners associations (HOA) and condominium associations
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